Wincisystems Ltd (‘Winci’, ‘us’, ‘we’) understands that your privacy is of the highest importance to you. We respect and value the privacy of all of our clients and we will only collect and use personal data in ways that are described within this Privacy Policy, and in a way that is consistent with our obligations and your rights under the law.
This Privacy Notice outlines the basis by which any personal data that we collect from you, or that is provided to us, will be processed by us. This Privacy Policy should be read carefully in order to fully understand our processes and practices in relation to your data.
For the purposes of the General Data Protection Regulation and the Data Protection Act 2018, sensitive information includes what is defined as ‘personal data’.
By visiting following, you accept and consent to the practices described in this Privacy Notice including the processing of your personal data under this lawful basis:
https://construction.winci.co.uk/manager (‘Winci construction Manager’);
https://rail.winci.co.uk/manager (‘Winci Rail Manager’);
https://app.winci.co.uk/worker (‘Winci Worker account’);
https://www.winci.co.uk (the ‘Website’);
The above are collectively known as ‘our platform’ or ‘the Winci platform’.
In this Privacy Notice, we seek to adhere to and abide the guidelines set out by the ICO.
Wincisystem Ltd
10 Broughton Road, Salford, M6 6LS, Greater Manchester, UK
07305144108
The majority of the personal information we process is provided to us directly by you during the registration of your Winci Worker or Manager account.
We use the information that you have given us in order to undertake the following:
We may share this information with the ICO or regulatory bodies such as the Office of Rail and Road (ORR) if required.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
We utilise your information for the following purposes:
Delivering newsletters and providing information: We will use your information to deliver our newsletters and keep you informed about the services we offer, as well as other relevant topics in the industry.
Platform access: If you subscribe to our services, we will use your information to grant you access to our Platform.
Training and support: We will utilise your information to provide training and support services related to our platform.
Information and updates: We will send you information and updates regarding any changes or enhancements made to our Platform.
Compiling statistics: We gather statistics on user trends from our website and platform. These statistics are used by third-party organisations to gain insights into how users interact with businesses, brands, and each other online. However, these statistics are anonymised and do not contain any personally identifiable information.
We collect and process the following information about you:
The information and content available on our Platform are hosted in London, United Kingdom. Any information that could potentially identify individuals within the UK and European Union is processed within the UK. We prioritise the security of your information and will never share your user information with third parties for promotional purposes. We take full responsibility for ensuring the security of your data.
The personal information stored within our Platform is hosted on Amazon Web Services (AWS), as we have a contract with them for hosting services. You can access their privacy policies by referring to the provided link.
Our SMS services are powered by AWS, and their privacy information can be found here.
Safeguarding your personal data is of utmost importance. We go to great lengths to ensure the security of your information by implementing a comprehensive approach that combines industry-leading technologies and sound business practices.
To make data security an integral aspect of our operations, we adhere to the highest standards set by the industry. This includes adopting best practices from both technological and business process perspectives.
Our commitment to data protection extends beyond mere compliance. We have established robust policies and practices that not only align with the requirements of the Data Protection Act (DPA) but also comply with the General Data Protection Regulation (GDPR). In addition, we provide training and implement adequate procedures for all staff members who handle or have access to sensitive information.
To further enhance the security of our platform, we have partnered with Cloudflare, a trusted provider renowned for its protective capabilities. By utilising Cloudflare's services, we actively monitor both network traffic and user activity, diligently preventing the infiltration of malicious software and deterring any malicious individuals from engaging in unauthorised activities.
We may reach out to you via email to provide updates about our services or inform you about any changes made to our Platform. You have the option to opt-in or opt-out at any time by clicking the 'Unsubscribe' link in our emails.
You have the right to request information about the data we hold concerning you. To exercise this right, please contact us, and we will provide the requested information in an appropriate electronic format within 20 working days. In complex cases or if a substantial number of information requests have been submitted, we reserve the right to extend this period to up to three months. If we cannot fulfil your request within 20 working days, we will notify you.
To submit a request for information, please send an email to [email protected].
If your personal data is incorrect, you have the right to rectify it. If you find any incorrect data, please contact us using the above email address, and a member of the Winci support team will rectify it on your behalf.
You also have the right to request the permanent deletion of your personally identifiable information from our systems, often referred to as the "right to be forgotten." If you wish to exercise this right, please contact us. Reasonable electronic access to your information, rectification, and the right to be forgotten will not incur any charges. However, please note that requesting the permanent removal of your personal information from our systems may affect our ability to provide you with our services.
We review any personal data we store on an annual basis. We do not retain data for longer than is necessary for the intended purposes for which it is being captured and processed. Contractual agreements may extend the timeframe that we store your personal data.
We may need to make changes to this privacy policy from time to time. If significant changes are made, we will notify our registered users.
If you wish to manage your cookie preferences or disable cookies entirely, please refer to the provided link for instructions. However, please be aware that restricting cookie usage on our Platform may impact its functionality.
To enhance your experience and improve our digital products, our Website utilises cookies to distinguish you from other users. By continuing to browse any part of our Platform, you agree to and consent to the use of cookies.
Cookies are small text files that are stored in your browser or computer's hard drive when you give your consent. These files contain information that is exchanged between your computer's hard drive and our Platform.
Strictly necessary cookies
Analytical cookies
Functionality cookies
Tracking cookies
Targeting and advertising cookies
If you have any concerns in relation to this Privacy Policy, please contact us at [email protected].
You can also contact the ICO if you are unhappy or concerned with how we have used your data.
The ICO’s address:
Helpline Number: 0303 123 1113
ICO website: https://www.ico.org.uk
Westley Moore
Chief Executive
Policy Last Updated: May 2023